Weekly Work Update

March 6, 2020

HIA UPDATE – March 6, 2020


Final Approval.  Our Final Approvals Process is underway with the City of Minneapolis.  The Council approved the first item of the final approvals process (which was the ordinance) and we are proceeding to the next stages.  A public hearing on the final approval process is to be scheduled and notification will be sent out to all homeowners by the City of Minneapolis via postal mail regarding the date and time.  We anticipate that the public hearing will occur at the end of March or beginning of April.  Homeowners may make comments at this time, but there will be no question/answer session at the public hearing.  More information will be provided to homeowners regarding the public hearing and the final approvals process as information is received. 


Again, if you have not yet submitted your petition and still want to do so, please see below in bold the ways in which you can submit your document.


Ballot boxes are available in each lobby for the return of petitions.  Petitions may be scanned and emailed, returned by post, dropped in the ballot box, or sent via mobile phone through a photograph of the original document with signature or text from a mobile phone with photograph.  All of these methods are valid.


Construction Schedule.  Construction updates are coming out weekly and special notifications are being emailed and listed on the TV monitors in both buildings.  All contractors are working as efficiently as possible, but we are encountering some unforeseen situations and are making adjustments as needed to continue to keep on track with the project. 


We are working diligently to provide all homeowners with as much notice as possible regarding changes and work schedules. 


Regarding the construction schedule and budget, we are currently on track and on budget at this time.


Building Laundries 410 Building.  Test conduits have been completed on Floors 1 through 3 in the 410 Building and w/dryers have been stacked in these laundry rooms.  This is intended to be a temporary situation.  All flooring in the laundry rooms is to be replaced and the Board is considering new stacked laundry equipment and some other replacements.  We are looking at models to ensure that all appliance controls may be effectively accessed and that machines are also accessible as much as possible and we are proceeding on this as quickly as possible.


Cabinet Removal and Replacements.  Scheduling of meetings between owners and Gittleman Construction is underway.  You will be notified as to the timing of your meeting.  Meetings are occurring in the order in which stacks are to be undertaken.  If there are special circumstances where we need to make adjustments for meetings, we encourage you to notify the office.  We have the initial list of those that have selected the standard cabinet and those that are interested in a custom cabinet. 


The Board is still evaluating additional amounts for charge-back to homeowners.  Notification of final amounts will be provided to homeowners in the near future.


Homeowners may choose their own contractor to build and install a new cabinet and may also work with Gittleman Construction to upgrade the cabinet design from the base cabinet.


If homeowners elect to have their own contractor build and install a new cabinet, all specifications will be provided to their private contractor.  Homeowners will be required to sign a letter stating that they will have a private contractor install their cabinet.  All cabinets must meet specifications for the new fan coil equipment.  Summit House Association will not accept liability for any cabinet installed by a contractor other than our selected contractor that does not provide for sufficient airflow to accommodate the new fan coil equipment.


Communication.  The Board has established communication protocols for the work being completed at Summit House.  Multiple methods will be used to communicate scheduling for various items, including email, group phone blast, text messages.  Homeowners will be able to opt-in for text messaging notifications in the near future. 


Financing.  Western Alliance has approved the construction loan and the initial approval letter was submitted to the City this week.  This will then continue to move the final approvals process forward. 


The final interest rate for HIA funding will not be finalized until the project is completed, currently scheduled for Fall 2021.


Again, I am always available for any questions or concerns that you may have about HIA.


Thank you.  Mary Bujold, Board Treasurer

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