Weekly Work Update

February 28, 2020

HIA UPDATE – February 28, 2020


Final Approval.  Our Final Approvals Process is underway with the City of Minneapolis.  We have reached the goal of 85% approvals collected for the petitions.  Last week, the Council approved the first step (HIA ordinance) for Summit House.  A public hearing on the final approval process is to be scheduled and notification will be sent out to all homeowners by the City of Minneapolis via postal mail regarding the date and time.  Homeowners may make comments at this time, but there will be no question/answer session at the public hearing.  More information will be provided to homeowners regarding the public hearing and the final approvals process as information is received. 


Again, if you have not yet submitted your petition and still want to do so, please see below in bold the ways in which you can submit your document.


Ballot boxes are available in each lobby for the return of petitions.  Petitions may be scanned and emailed, returned by post, dropped in the ballot box, or sent via mobile phone through a photograph of the original document with signature or text from a mobile phone with photograph.  All of these methods are valid.


Construction Schedule.  Construction updates are coming out weekly and special notifications are being emailed and listed on the TV monitors in both buildings.  All contractors are working as efficiently as possible, but we are encountering some unforeseen situations and are making adjustments as needed to continue to keep on track with the project. 


We are working diligently to provide all homeowners with as much notice as possible regarding changes and work schedules. 


Additional asbestos abatement has been required due to areas that have been uncovered during the construction process.  All of these areas are being addressed by the asbestos abatement contractor.  Any additional areas of asbestos will be addressed as we identify them. 


Building Laundries/Scanning and Electrical Conduit Runs.


The additional scans of the laundry rooms have been completed.  The electrical conduit runs for the 400 Building will not disturb the location of the machines in these rooms.


In the 410 Building, the contractor is proceeding with a test to move the laundry machines and stack them to one side of the laundry area to make enough room for the electrical conduit.  It is likely that we will need to purchase all new laundry equipment (full size stackable units) for the 410 Building.  We are looking at models to ensure that all appliance controls may be effectively accessed and that machines are also accessible as much as possible.


Cabinet Removal and Replacements.  400 Building homeowners are being scheduled to meet with Gittleman regarding cabinet selections and custom work.  We will be continuing to schedule these meetings likely through April.  If you need a meeting scheduled, please let the office know.  We have the initial list of those that have selected the standard cabinet and those that are interested in a custom cabinet. 


The Board is still evaluating additional amounts for charge-back to homeowners.  Notification of final amounts will be provided to homeowners in the near future.


Homeowners may choose their own contractor to build and install a new cabinet and may also work with Gittleman Construction to upgrade the cabinet design from the base cabinet.


If homeowners elect to have their own contractor build and install a new cabinet, all specifications will be provided to their private contractor.  Homeowners will be required to sign a letter stating that they will have a private contractor install their cabinet.  All cabinets must meet specifications for the new fan coil equipment.  Summit House Association will not accept liability for any cabinet installed by a contractor other than our selected contractor that does not provide for sufficient airflow to accommodate the new fan coil equipment.


Communication.  The Board has established communication protocols for the work being completed at Summit House.  Multiple methods will be used to communicate scheduling for various items, including email, group phone blast, text messages.  Homeowners will be able to opt-in for text messaging notifications in the near future. 


Financing.  We have received the financing agreement for the construction loan and for the Association loan.  Our consultant Doug Strandness is working with the legal team and the lender to finalize the construction loan document.  This process is underway with Western Alliance.  We anticipate the financing agreement to be worked out by mid-March.  The final interest rate for HIA funding will not be finalized until the project is completed, currently scheduled for Fall 2021.


Again, I am always available for any questions or concerns that you may have about HIA.

Thank you.  Mary Bujold, Board Treasurer

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